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• The San José Grand Prix will assign all booth placements on a first come, first served basis.
• The Exhibitor agrees to abide by all rules and regulations of the San José Grand Prix, set forth in the best interests of event and agrees that the Event Management shall have the final decision in adopting any rule or regulation deemed necessary prior to, during and after the show.
• In the event that the San José Grand Prix is canceled for any reasons beyond the control of the San José Grand Prix, neither party shall have any further obligations or liabilities to the other.
• No exhibitors will be permitted onto the event site without a fully executed Exhibitor Agreement, which includes your pre-payment in full.
• You will be assigned your allotted space, in which you may display and sell the products listed on your application only. Exhibitor agrees to confine his display and/or selling of products within the allocated contracted space only, and within the San José Grand Prix rules and regulations. Staff must be maintained in booth space during the San José Grand Prix hours.
• Management reserves the right at any time to alter or remove exhibits or part thereof, including printed material, products, signs, lights or sound, and to expel Exhibitor or their personnel if, in Management’s opinion, their conduct or presentation is objectionable to other San José Grand Prix participants.
• The San José Grand Prix reserves the right to limit exhibitor space and refuse acceptance of your application. Management reserves the right to cancel agreement at any time due to a conflict with current or future event sponsors, in which case all monies would be refunded in its entirety.
• Exhibitors will not be permitted to sell event t-shirts or San José Grand Prix merchandise. The exhibitor agrees not to sell or distribute any products bearing the San José Grand Prix name, image or logo.
• If your booth is not set up by the times outlined you will lose your space with no refund.
• The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the San José Grand Prix. The exhibitor also agrees to remove his exhibit and equipment from the San José Grand Prix site by the final move-out time limit, or in the event of failure to do so, the Exhibitor agrees to pay for such additional costs as may be incurred.
• The Exhibitor is responsible for the placement and cost of insurance related to any potential loss or damages resulting from his participation in the San José Grand Prix.
• Exhibitor will be liable for and will indemnify and held harmless as a result of any loss or damages whatsoever occurring to or suffered by any person or company. Including without limiting the generality of the foregoing, Exhibitor, other exhibitors, Management, the owner of the site and their respective agents, servants and employees and members of the public attending the San José Grand Prix, either on the sold Booth Space or elsewhere if said loss or damages arose from or were in any way connected with the Exhibitors occupancy of said space.
• Exhibitors display all products AT THEIR OWN RISK; please do not leave any valuables unattended. The San José Grand Prix will assume no liability or responsibility for damage, theft or loss of exhibitor product.
• There will be no refunds due to inclement weather.
• Personal Merchandise Vending Tents must meet with all codes and permits.
• No cancellation of space or refund of payment is permitted unless requested in writing prior to June 6th, 2007.
• The San José Grand Prix reserves the right to cancel a reservation at anytime should it conflict with the exclusivity of an event sponsor.
• All applicable sales taxes and sales permits are the exhibitor's sole responsibility.
• Exhibitors will be provided with Four (4) event passes, parking passes are NOT provided by the event.
• All additional services (i.e.: power, lighting, plumbing) and equipment (i.e.: furniture, tents) are the responsibility of the exhibiting company.
• Booth space may not be shared or sub-leased without the express written permission of the San José Grand Prix.
• No promotional stickers may be placed on Facility property or distributed to the San José Grand Prix patrons.
• There is no exclusivity guaranteed with respect to exhibitor products, however, the San José Grand Prix shall use their best efforts to ensure a reasonable balance of products are featured at the event.
• Exhibitor shall be solely responsible for thoroughly cleaning the booth space occupied during the event, including supplying trashcans for your booth. Trash may be emptied into dumpsters provided for this purpose.